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Committees & Focus Areas
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Committees & Focus Areas

  • Awards Committee (includes the Scholarship Sub-Committee)
  • Conference Planning Committees
  • Discussion Forum Focus Area
  • Editorial Office News (EON), ISMTE's monthly publication
  • Ethics Committee
  • Local Groups Focus Area
  • Membership and Sponsorship Focus Area
  • Nominations Committee
  • Posters Committee
  • Professional Development Committee
  • Partnerships with Peer Organizations Focus Area
  • Standards Committee
  • Social Media Committee
  • Website Optimization Committee

 If you are interested in volunteering for a certain committee or focus area, please contact info@ISMTE.org


Awards Committee

2017 Committee Members
Diana Epstein, Chair, Di-Ep Biomedical Editorial Services Ltd
Pete Binfield, PeerJ
Mirza Hasanuzzaman, Sher-e-Bangla Agricultural University
Erin McMullan, KWF-Editorial Services
Krsitine Pumphrey, American Academy of Child & Adolecent Psychiatry
Mel Wincott, Editorial Office Ltd

2017 Scholarship Sub-Committee Members
Diana Epstein, Chair, Di-Ep Biomedical Editorial Services Ltd
Deborah Bowman, GIE: Gastrointestinal Endoscopy
Naomi Conneely, The Editorial Hub Ltd
Meghan McDevitt, The Journal of Pediatrics

Editage Travel Grant Sub-Committee: 
Clarinda Cerejo (Chair), Editage, Cactus Communications
Lydia Cai, Editage, Cactus Communications  
Basil D'Souza, Editage, Cactus Communications 
Diana Epstein, Di-Ep Biomedical Editorial Services Ltd
Erin McMullan, KWF-Editorial Services
Michael Willis, Wiley
Makoto Yuasa, Editage, Cactus Communications

 Scope

To recognize excellence within our membership, to promote membership by making people aware of ISMTE, and to encourage the development of our members.

Strategies

  • Develop a program of awards
  • Promote the awards on the website, social media, in EON, and at the conferences
  • Encourage membership to become involved in awards
  • Create a historical archive to record award presentations and winners 

Projects

  • Setup committee of 3-8 people
  • Review nominations and award winners for each category, ideally to be recognized at each conference

Committee Description

  • Committee members with an interest in promoting the skills and excellence of the membership
  • Ideally, the Committee would have at least one member willing to attend each of the ISMTE Conferences

Conference Planning Committees

2018 Asian-Pacific Planning Committee Members
Tony Alves, Co-Chair, Aries Systems Corporation 
Chi Wai (Rick) Lee, Co-Chair, World Scientific, Publication Co.
Clarinda CerejoEditage,/Cactus Communications
Jennifer Deyton, J&J Edotorial, LLC
Nobuko Miyairi, ORCID
Dr. Yan Shuai, Tsinghua University Press
Julie Nash, Board Liaison,J&J Editorial LLC.

2017 European Planning Committee Members
Duncan Nicholas, Chair, DN Journal Publishing Services
Maria Guerreiro, eLife Sciences Publications
Christopher Heid, Thomson Reuters
Sally Howells, The Physiological Society
Miriam Maus, Wiley
Adrian Paylor, Emerald Group Publishing
Claudia Welburn, Editorial Office Ltd
Diana Epstein, Board Liaison, Di-Ep Biomedical Editorial Services Ltd

2017 North American Planning Committee Members
Michelle English, Chair, J&J Editorial, LLC.
Laura Brashear
Lindsey Brounstein, AGA Institute
Sarah Forgeng, Journal of Investigative Dermatology 
Steve Musser, The Sheridan Group
Kimberly Retzlaff, American Water Works Association 
Kurt Spurlock, Research Square
Julie Nash, Board Liaison, J&J Editorial, LLC.

Scope
Responsible for planning and organizing the ISMTE Conference within their designated region along with ISMTE staff.  The Chair serves for two consecutive years. 

Strategies

  • Develop a program that is interesting and reflects state-of-the-art themes and topics related to publishing, editing, and editorial office work, including finding suitable speakers
  • Find a site for the meeting that is accessible and attractive for the membership (mostly) in their region and establish a rotation throughout the region so that the needs of the membership as an international society are met
  • Develop a budget and receive Board approval
  • Committee Chair works to find other ISMTE members who are interested in serving on this committee and, in particular, to identify a person who could take over the chair role for future meetings

Steps in the process and approximate timelines
      
A year or more in advance

  • Find dates for meeting, taking holidays/semester/publishing events into account
  • Work with the ISMTE Staff to find and reserve a conference venue according to rotation plan, once complete this will be published online
  • Meet for planning purposes, as needed.  On the calls: Identify "to do” items and set up next call in a reasonable time interval (max 3-4 weeks later, but as needed later on in the process. Set up such calls until the meeting schedule is complete and all activities delegated. First call to be 10 – 11 months in advance.
    To prep for call, committee chair will:
  • Review evaluation forms from previous year, collate and filter suggestions
  • Brainstorm with self for own ideas
  • Distribute tentative agenda and materials to committee before call
  •  Ask for ideas to be included in the agenda and possibly redistribute
  • Put a tentative schedule/template in writing as a working document to include, for example:
       o    Time schedule for the meeting day
       o    Topics
       o    Ideas for speakers
       o    Who would be responsible for contacting Deadlines
  • Establish registration costs and deadlines and determine format of conference materials and packets, not forgetting evaluation forms, working together with the Board and ISMTE staff..

    4 to 5 months out is the goal for finalizing schedule and speakers

Throughout the process:

  • Provide possible sponsors to ISMTE Staff
  •  Generate ideas for partnering with another society
  •  Write a piece for EON to promote the meeting for publication in upcoming issue

    4 months

          Work with ISMTE Staff to determine deadlines for the speakers and help ISMTE staff contact speakers to collect bios, photos, and abstracts of presentations. Provide them with reimbursement info (if providing). Discuss any exceptions/special cases with Board and ISMTE Staff, asking for approval as needed

    At the meeting:

  • Work with the ISMTE staff to ensure everything is set up appropriately and equipment works, including presentations loaded on the site laptop, and rooms allocated and publicized for all sessions.
    o    Who will take pictures?
    o    Who will write up a report for EON?
  •  Welcome speakers and give them the needed information
  • General troubleshooting and hosting
  • Lead the actual meeting/Prepare intro and wrap-up

    Follow-up:

  • Give evaluations and thanks to all who helped
  • Write an article for EON

Committee Description
Their should be approximately five (5) committee members for each conference, plus the Chair and ISMTE Board Liaison.  All members must be an ISMTE member with previous meeting experience and living or working in the meeting region.  A non-member must be approved by the ISMTE Board prior to joining the committee. 


Discussion Forum Focus Area 

2017 Discussion Forum Moderators
Deborah Bowman, ChairGIE: Gastrointestinal Endoscopy
Lisa Clay, American Chemical Society
Adam Etkin, Etkin Consulting

Scope
To recognize promote networking within our membership, to promote learning from experience of other members, and offer mentoring opportunities.

Strategies

  • Promote the Discussion Forum on the website, social media, in EON, and at the conferences
  • Encourage membership to use the forum
  • Create a historical archive of posts and responses

Projects

  • Setup 2-3 moderators 
  • Review post to make sure they are appropriate and getting responses

Editorial Office News (EON), ISMTE’s Monthly Publication

2017 EON Editorial Team
Editor-in-Chiefs: Stephanie Kinnan, American Society for Gastrountestinal Endoscopy and
                            Carolyn Sperry, Origin Editorial
Senior Editors: Liz Bury, Acoustical Society of America and Nijsje Dorman, American Journal of Kidney Diseases
Editorial Adviser: Meghan McDevittThe Journal of Pediatrics
Section Editors:
     - Taming Technology: Edwina Thorn, International Journal of Epidemiology
     - Peers in Review: Meghan McDevittThe Journal of Pediatrics

Scope
Editorial Office News (EON) is the monthly publication of ISMTE. The publication is a members-only benefit providing readers with informative articles related to working in an Editorial Office. Topics are wide-reaching but focus on defining editorial roles and best practices, new technologies, hot topics in scholarly publishing, Society news, messages from the Board of Directors, announcements, conference reports, and upcoming events. EON is published eleven times per year.

Strategies
The main objective for the EON Editor is to successfully publish the monthly issue in a timely manner. The Editor recruits and solicits writers (both members and non-members) to write on topics of interest to professionals who work in Editorial Offices. The Editor should also report on Society announcements and important events. The Editor is helped by an Editorial Team who solicits articles and assists with the editing and proofing of each issue. In addition to the weekly emails sent to members highlighting an EON article, I would like to find ways for EON to be more present in ISMTE’s social media. I also hope to recruit new contributors and article topics/ideas at the next conference.

Volunteer Opportunities
EON is always looking for new topics and ideas as well as writers interested in contributing articles. Please contact the Editor if you would like to get involved.


Ethics Committee

2017 Committee Members
Irene Hames, Chair, Irene Hames Consulting
Erin Dubnansky-Landis, American Gastroenterological Association
Benjamin Hogan, Wiley
Jan Higgins, Board Liaison, American College of Medical Genetics and Genomics 

Scope
The ethics committee oversees the Board’s conflicts of interest and advises the board on governance. 

Committee Description 
Committee members may not be members of the Board and must be members of the Society in good standing. Committee members are voted in during ISMTE elections. One member only may be from the publishing industry or a financial supporter of the Society. C
ommittee nominees should therefore have an interest, and preferably experience, in governance. The term of office shall be two years and members may have two consecutive terms of office. 


Local Groups Focus Area

Beverly Lindeen, Local Group Coordinator, Allen Press, Inc.

Scope

  • To advise on setting up a regional group
  • To advise on possible format and content for meetings
  • To identify areas where a concentration of enough members makes a regional group feasible.
  • To keep information on current regional groups and their activities and report this information to the Board of Directors

Projects

Immediately:

  • Contact the newest groups formed to share the experience of the established groups.
  • Sort the member database into geographic locations to identify areas of enough members to support a local group. Send out email blasts to local area members asking for interest in setting up local groups in the areas and looking for volunteers.
  • Writing up a piece for EON on this new position, the success of the groups and the starting of new regional groups.

Future:

  • Give a short presentation at ISMTE Conferences to advertise current regional groups, ask for interest in new regional groups and identify volunteers in those areas to run those groups. 
  • Have some time set aside for the local groups to have lunch or some other gathering at the annual meeting as a way to introduce new members to the group.
  •  Each regional group needs a local organizer/leader

Membership and Sponsorship Focus Area

2017 Focus Area Members
Adam Etkin, Etkin Consulting
Margot Puerta, 
Molecular Medicine and Bioelectronic Medicine

Scope

  • To keep track of current members 
  • To promote membership by making people aware of the ISMTE
  • To develop and maintain information for new members
  • To keep relationships with corporate supporters and sponsors

Strategies

  • Promote membership at ISMTE Conferences and industry related events
  • Use social media to promote membership
  • Use EON open-access articles to promote membership to non-member Editors

Projects

  • Contact University presses and publishers to make them aware of the ISMTE
  • Create a digital flyer to promote the ISMTE
  • Use EON to encourage current members to continue membership

Committee description

  • In essence, every member of the ISMTE should be part of the Membership Committee

Nominations Committee

2017 Committee Members
Elizabeth Blalock, Chair, Journal of Investigative Dermatology
Irene Hames, Irene Hames Consulting
Beverly Lindeen, Allen Press, Inc.
Jason Roberts, Origin Editorial
Cheryl Shanks, SalientContent, LLC

Scope

  • To identify ISMTE members for open positions
  • To maintain insofar as feasible a balance among the various professional interests of the membership of the society
  • To encourage the development of our members

Strategies

  • Promote the nominations process
  • Encourage membership to become involved in ISMTE

Projects

  • Review all applications and present a slate to the Board of Directors

Committee Description

  • Other than the Chair of the committee, terms for committee members are for one year; however, members of the committee may serve more than one term if desired and requested by the President.
  • The Nominations Committee should endeavor to make nominees reflect the diverse backgrounds of the membership.

Posters Committee

2017 Committee Members
Shari Leventhal, Chair, American Society of Nephrology
Erin Dubnansky-Landis, American Gastroenterological Association
Anna Jester, eJournalPress
Jason Roberts, Origin Editorial 
Kurt Spurlock, Research Square
Margot Puerta, Board LiaisonMolecular Medicine and Bioelectronic Medicine

Scope

  • To identify possible topics for posters
  • To encourage the development of our members

Strategies

  • Promote the posters process
  • Encourage members and non-members to submit posters

Projects

  • Review all posters abstract submissions and final poster submission
  • Of the final poster submission, vote on a winner, which will be given an opportunity to present at ISMTE Conferences

Committee Description
Committee members should be willing to review poster abstracts and provide feedback for the authors. Ideally, a representative from the committee should be in attendance at each ISMTE Conference. 


Professional Development Committee

2017 Committee Members
Meg Weist, ChairAmerican Journal of Medical Genetics and the AJMG Seminars in Medical Genetics
Deborah BowmanGIE: Gastrointestinal Endoscopy
Jan Higgins, American College of Medical Genetics and Genomics 
Kristie Overstreet, Origin Editorial
Julie Nash, J&J Editorial, LLC.
Sherryl Sundell, International Journal of Cancer

Scope

  • To provide opportunities for career development – particularly in editorial or publishing fields.
  • To continue to develop the framework of resources to help members progress in their careers and enrich their experiences in the work environment.

Strategies

  • Explore and/or develop educational events that would help broaden members’ skill sets.
  • Establish links to other groups with similar interests to provide enhanced networking for members.
  • Consult with industry experts and report on qualities/talents that employer’s value.

Projects
Possible topics to flesh out include developing effective communication skills, cultivating leadership skills, finding good cost management strategies, making the most of time management, handling ethical issues and legal issues, updating or keeping current with your technical skills, environmental/ergonomic conditions and how they impact your work, what are "best practices”.

Committee Description
‘Project Members’ – members  for a short time frame responsibilities focused on a particular topic.


Partnerships with Peer Organizations Focus Area

Meghan McDevitt, Partnerships with Peer Organizations CoordinatorThe Journal of Pediatrics

Scope

  • To promote ISMTE’s position as a voice within the industry.
  • To develop new and consolidate existing relations with peer organizations.
  • To maintain a list of our members who can represent ISMTE’s position to peer organizations.

Strategies

  • To maintain an up-to-date list of representatives of peer organizations from among our members.
  • To discuss with these representatives' opportunities for ISMTE and the peer organizations to benefit from each other’s expertise and resources. Examples might include member discounts for conferences, mutual representation at conferences, co-hosting of conferences, discounted access to member resources.

Projects

  • Establish which groups we have worked with and identify which groups we should work with. 
    Target date: Quarter 1
  • Identify appropriate contacts for each group. 
    Target date: Quarter 1
  • Write up a piece for EON to describe collaboration so far and future goals. 
    Target date: Quarter 1 
  • Report back regularly to the Board on collaboration and ask for feedback/leads. 
    Target date: monthly, ongoing
  • Provide a short presentation at ISMTE NA and European meetings on objectives. 
    Target date: Date of annual meetings

Description
Representation of ISMTE to peer organizations, e.g. promotion of Society at meetings, contributing to shared resources, etc, in coordination with Conference Committee and Training/Resources Committee.


Standards Committee

2017 Committee Members
Deborah Bowman, ChairGIE: Gastrointestinal Endoscopy
Meg WeistAmerican Journal of Medical Genetics and the AJMG Seminars in Medical Genetics  

Scope

  • To identify areas to develop industry standards
  • To encourage the development of our members

Strategies

  • Promote ISMTE resources and documents to members and non-members
  • Encourage members and non-members to provide information on industry standards

Projects

  • Review materials that are already available that can be used by ISMTE members
  • Develop industry standards

Committee Description
Committee members should be willing to review current documents that are available and brainstorm to develop industry standards.  


Social Media Committee

2017 Committee Members
Deborah Bowman, ChairGIE: Gastrointestinal Endoscopy

 Scope

  • To identify possible topics for posting to different ISMTE social media outlets
  • To encourage the development of our members
  • To encourage members to participate in social media

Strategies

  • Promote ISMTE through social media outlets
  • Promote industry information through social media outlets
  • Engage our members through social media

Projects

  • Increase our followers on Facebook, Twitter, and LinkedIn
  • Maintain an active social media presence on Facebook, Twitter, and LinkedIn

Committee Description
Committee members should be willing to post to social media on behalf of ISMTE and engage with ISMTE posts.  


Website Optimization Committee

2017 Committee Members
Beverly Lindeen, Chair, Allen Press, Inc.
Carolyn deCourt, J&J Editorial, LLC
Sue Ann Nelson, Nature Publishing Group
Alison O'Connell, Aries Systems Corporation 
Meg Weist, American Journal of Medical Genetics and the AJMG Seminars in Medical Genetics

Scope

  • To identify where things should be housed on the ISMTE website
  • To update the website and content with committees, focus areas, the Board and ISMTE Staff
  • To encourage members and non-members to access information on the ISMTE website

Strategies

  • Regularly review the website materials and pages
  • Regularly review website analytics 
  • Encourage members and non-members to access the ISMTE website

Projects

  • Review and update sections of the website and menu labels for members to navigate easier
  • Work with committee to make sure specific areas are up-to-date

Committee Description
Committee members should be willing to review website pages and make recommendations on where information should be placed.  Members should also be willing to notify the committee chair with any website issues or errors that are found.


 If you are interested in volunteering for a certain committee or focus area, please contact info@ISMTE.org

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